4.1. GENERAL REGISTRATION GUIDELINES
4.1.1. Eligibility and Method of Receiving Registration Services – All registration procedures and issues regarding Friesian horses in North America must be handled through the FHANA office; residents of North America are not eligible to receive registration services or communications directly from the KFPS, with the exception of registration of B Book II horses (see Section 4.5). Only FHANA members in good standing are eligible to utilize the registration, judging, identification coding, and related services of the KFPS. Fees are due in advance of services, whenever possible.
4.1.2. Buyers and Importers of Friesian horses have the sole responsibility to ensure that the documents needed to transfer ownership or register in-utero foals are forwarded to the FHANA office either directly or through the KFPS.
4.1.3. The Registration Certificate is strictly a statement that a specific horse has a recognized pedigree and the privilege of being entered in the official worldwide registry for the Friesian horse. It has no specific rights or privileges in conjunction with it and is not, in itself, a proof of ownership; Buyers should obtain a properly executed Bill of Sale from the Sellers for this purpose. The Registration Certificate is not the property of the horse owner and can be withdrawn by the KFPS or the FHANA for justifiable cause. The certificate must be returned to the FHANA upon the death of the horse. For many years the registration certificate for horses registered in the main Studbook were yellow and green. However, the color of the papers was changed in 2015, and all newly issued papers are blue and gray.
A Registration Fee is charged for entry to the Foal Book, at the time the Birth Announcement is submitted to the FHANA. A fee is again due each time a horse’s Registration Certificate is upgraded to show entry in the Studbooks, and in the Star, Crown, Model and Preferential studbook registers.
4.3.1. Reasons for Recording Transfer of Ownership-Properly transferring ownership of registered horses is important to FHANA so that registered horses do not become lost to the registry. This is also important to Buyers to preserve the value of their horses for breeding and competition.
4.3.2. How to Transfer Ownership-To transfer the recorded ownership of a registered horse, the Seller (Previous Owner) must properly complete, sign and record the transfer date on the back side of the Registration Certificate (Yellow and Green Registration Certificates) or properly complete an Authorization to Transfer Registered Owner form (Blue and Gray Registration Certificates). The Buyer’s (New Owner) name and address must be entered on the back of the Certificate or on the form. The registration certificate together with the form (if the form is used) must be sent to the FHANA office with the proper fee in order for the transfer to be completed.
126.96.36.199. To Record Transfer of Foal Without The Registration Certificate-When a foal is sold prior to issuance of a permanent registration Certificate, the original Birth Acknowledgment—not changed in any way—should be submitted to the FHANA office. In this case, and also when a foal is sold after judging but before the Registration Certificate is issued, a properly completed Authorization to Transfer form must be submitted to FHANA, together with the proper fee.
4.3.3. Payment of Transfer Fee – Before any transfer will be completed, the transfer fee must be paid. Either the Seller or the Buyer may pay the fee. Parties to the sale of a registered horse are encouraged to include language spelling out who will pay the fee in any Bill of Sale or Purchase Agreement.
188.8.131.52.Buyers Responsibility in Transfer – To become a recorded owner and have the registration transferred to the Buyer, the Buyer must be a FHANA member (Full, Business or Life) in good standing.
184.108.40.206. Late Transfer Penalty-Transfers not submitted and paid for within 45 days of the date of transfer are subject to a late fee.
4.3.4. Transfer to Immediate Family Members -Horses held in the name of one family member may be transferred only to other members of the immediate family (parent, spouse, son or daughter), or to the heirs of the owner’s estate upon the death of the owner, for $15 per horse.
The recorded owner should complete the back of the Registration Certificate to record the transfer and send the document and Transfer Fee to the FHANA along with a signed statement that the New Owner is an immediate family member. In the event of the death of a recorded owner, a transfer may also be initiated by order or decree of court or other authority. In this case, the fees shown above will be in addition to any expenses involved in the investigation of the right to transfer.
4.4. REGISTRATION OF IMPORTED HORSES
4.4.1. Registration Documents for Friesian horses registered with the KFPS and purchased abroad are identical to the documents for North American horses. Buyers should ascertain that horses they purchase abroad are registered with the KFPS and that the Seller is the registered owner or has valid proof of ownership. To avoid potential inter-country litigation, it is recommended that the Buyer obtain a Bill of Sale and the original Registration Certificate containing the Seller’s signature, or ensure that the Seller has forwarded the Certificate to the KFPS or the appropriate affiliate.
4.4.2. The Transfer of Ownership of Imported Horses should be initiated abroad by the seller, who should submit the horses’s papers to the KFPS office which will forward them to the FHANA office. The appropriate Import Fee must be submitted to the FHANA by the importer regardless of whether the horse will be retained or resold.
4.4.3. Importation of In-Utero Foals – Individuals who import foals in-utero are responsible for obtaining the Breeding Certificate for the unborn foal. No Import Fee will be charged on the importation of unborn foals.
4.5. REGISTRATION PROCEDURE FOR B-BOOK II- Offspring of mares bred to unapproved (Foalbook) stallions are eligible for registration only in B-Book II. FHANA does not accept registration applications for B-Book II horses, and members wishing to register such horses must do so directly with the KFPS in the Netherlands. Updated 5/18/2016
To obtain a duplicate Registration Certificate, the recorded owner must submit to the FHANA:
A signed affidavit from the owner, satisfactorily explaining the loss of the original certificate;
A signed affidavit from the owner’s customary veterinarian, attesting to the identification code of the horse or otherwise certifying that the horse had resided with the owner for a certain period of time;
A request and payment for parentage verification, if the results are not already on file;
The Duplicate Certificate fee.
Duplicate certificates will not be issued to any individual except the recorded owner as shown in the Association’s records.
4.7. CHANGES IN THE STATUS OF HORSES
4.7.1. Castration – After a stallion is castrated, a signed statement by the owner showing the date of castration should be submitted to the FHANA office. Without charge to the owner, the FHANA records will be changed to show the horse as a gelding.
4.7.2. Death – Upon the death of a horse, it is requested the original Registration Certificate must be sent to the FHANA along with a statement signed by the owner indicating the date and reason of death. If a necropsy (autopsy) was performed a copy should be sent with the Certificate. The Certificate will be canceled and will not be returned. The owners of a deceased horse should not have the Registration Certificate in their possession.
4.8. INVESTIGATION OF VALIDITY OF PEDIGREE
Although any investigation into a pedigree is usually initiated by the Board of Directors, a member in good standing has the right to challenge the validity of the pedigree of any KFPS registered Friesian horse. The member making the challenge must submit the reasons for the investigation to the FHANA office together with a bond of $1,000.00. Within 60 days of the receipt of the challenge, the FHANA will initiate an investigation into the validity of the pedigree which will be based on a method of parentage verification selected by the Board. The owner of the horse in question will be reimbursed any costs for taking samples if the pedigree is proven valid. If the pedigree is proven invalid, the bond will be returned to the challenger and the Board will determine the appropriate action and/or discipline including liability for the costs of testing.
The FHANA Resource Book
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